Font: 12-point or 11-point font, Times Roman or Arial/Helvetica, black.
Margin: One inch all around.
Letterhead: Leave space at the top for the letterhead.
Text position: Start one inch below the letterhead.
No letterhead: If you have no letterhead, type your address flush left.

 

Arnston Fabrics "


2386 North Ardmore Boulevard, Taylor, Illinois 60620 (312) 555-1212

 

December 1, 2001
Write the date using this format. If you have letterhead, the date is the first text on the page, one inch below the letterhead. Skip three blank lines (36 points) below the date.

Mr. Jeremy Frazier, President
Traymore Associates, Inc.
4834 Allison Street
Champaign, IL 61820
Skip two blank lines or 24 points between the last line of the address and the salutation.

Dear Mr. Frazier:

When you use the block form to write a business letter, do not use full justification, which stretches the text out to the right margin. It is difficult to read, makes large gaps between words, looks unnecessarily stilted, and does absolutely nothing for readers.

Use one-inch margins all around and type text at the left margin. Leave enough room at the top, before the date, for your company letterhead. You will put the letterhead paper into your printer and print out the letter so it appears below the letterhead. Measure the letterhead and run some test letters through to make sure you have left enough room.

Write the body of your letter as illustrated here. You may choose to indent the first lines of paragraphs one-quarter inch to one-half inch. Skip lines between paragraphs (double space). After writing the body of the letter, type the closing ("Sincerely") with a comma. Skip three or four blank lines and type your name and title (if applicable), all flush left. Sign the letter in the blank space above your typed name.

Sincerely,

 

John Smith
Account Manager

jpl
Enclosures (2): Contract, Letter of Agreement

cc: Joan Saaz